Vacancy short Description
We are a large secondary School, part of Education Partnership Trust (EPT) situated on the northern outskirts of Blackburn. Our school community is made up of 1350 students and 180 staff with excellent facilities to benefit both the school and local community. Pleckgate High School is a thriving Multicultural community that places the best interests of young people at the heart of everything we do.
Job Purpose
To work within the Administration Team to provide excellent customer service, communication and a high-quality administration service to staff in school, parents and the local community.
Key Responsibilities and Accountabilities
- To act as the initial point of contact for visitors to school in reception, meeting and greeting, manage visitor sign in and issuing lanyards according to safeguarding requirements.
- To provide clerical and administrative support in relation to the production of specific materials, for example, newsletters, school prospectus and reports,
- To carry out a range of administrative tasks, correspondence to parents, information to staff, photocopying, liaison with staff, pupils and parents
- To work as part of a team and support the roles of others at all times in providing a high-quality administrative service.
- Able to support at school events when required such as parents evening, celebration or achievement evenings.
- To support the administration of health and safety documentation.
- To manage electronic and paper based filing systems, reviewing operating practices and implementing improvements where necessary
- Produce lists/information/data as required, for example pupil data
- To filter incoming/outgoing mail: sorting, redirecting, and acting as appropriate
- Maintain manual and computerised records/management information systems
- Undertake word-processing, spreadsheets and other IT tasks
- Liaise with parents/staff etc around attendance, sickness of pupils
- To assist in exam invigilation as and when required
- To work as part of a team and support the role of others at all times contributing to the overall work and ethos of the school
- To undertake personal development through training and other learning activities including performance management, as required
- Signpost staff, pupils and others in order to receive general advice and guidance
- Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
Note
This Job Description forms part of the contract of employment of the person appointed to this post. It reflects the position at the present time only and may be changed at management’s discretion in the future. As a general term of employment, the Trust may affect any necessary change in job content or may require the post holder to undertake other duties, at any location in the Trust’s service, provided that such changes are appropriate to the employee’s remuneration and status.
As a term of your contract of employment, the Trust reserves the right to vary your hours of work and require you to work outside the range of your “typical working arrangements” specified in your Statement of Particulars. The Trust reserves the right at its discretion to affect this condition of your employment. Should this be necessary you will be given reasonable notice of any proposed changes.
Skills Required:
- Experience of working in a team and in a customer service environment
- Experience of working in a busy environment and able to meet deadlines
- Organised approach to work in relation to file and record keeping
- Experience of working with MS Office packages including Word, Excel, PowerPoint
- Ability to produce written communications which are readily understood
- Good communication skills, written and oral
- Experience of using Arbor and Edulink
- Knowledge of Equal Opportunities
- Ability to research information from relevant sources and present clearly
Personal Qualities:
- Willing to develop knowledge and experience including use of social media platforms
- Flexible approach to changing work tasks
Required Qualifications:
Education to GCSE Standard at grades 9 – 5 for a minimum of 5 GCSEs including Maths and English
Job Types: Full-time, Apprenticeship (1 day release for college)
Pay: £8.00 per hour
Expected Hours: Monday to Friday 9:00am until 5:00pm (Term Time Only)
Future Prospects: Permanent Role
Benefits
- Healthcare cash back plan provided free by the Trust includes optical, dental, physio, diagnostics, health assessment, NHS prescription charges, hospital cover, discounted gym memberships plus lots more.
- 6 sessions of free counselling including CBT, wellbeing and bereavement.
- Cycle to work scheme.
- Electric Car Scheme (Salary Sacrifice)
- Access to government pension schemes.
- Free parking
- Training and development opportunities
- Personal development and promotion opportunities across the Trust
- Trust wide focus on staff wellbeing
- Trust wide Intranet to share knowledge and resources
Other Information
Apprenticeship or Advanced Apprenticeship: Advanced Apprenticeship
Proposed Duration: 15 months
Contact:
Apprenticeship Team
01254 292500
Apprenticeships@blackburn.ac.uk
Website: www.pleckgate.com
