Looking for a Business Admin apprenticeship?
Fort Vale Engineering has a vacancy for an apprentice working in their despatch and export department. This is an office-based role, with the company expecting the successful applicant to complete a 2-year apprenticeship and gaining a Business Administration Level 3 qualification.
Job Role:
The primary function of the Export Department is to ensure that all goods and documentation reach their destination without undue delay or complication. This includes that we meet all legal responsibilities particularly to the Country of receipt. The Export function is an integral part of the overall Despatch function and as such uses a varied array of carriers (specialising in road, sea, and air freight) to achieve a seamless transportation of Fort Vale goods worldwide.
The main tasks of the role are:
- To complete all day-to-day export duties/activities efficiently and effectively.
Understand and apply appropriate administration duties to ensure accurate, expedient, and legally compliant exporting is achieved. - Control documentation and administration of relevant quality certification (e.g. test/ASME and certification of origin).
- Where appropriate, provide advice to the FV Group (and customers) on International Trading Terms (INCOTERMS 2010).
- Ensure International Standard Packing Material (ISPM) is followed and kept up to date.
- Be trained and compliant in the control of secured airfreight.
- Ensure the correct carrier is used in relation to consignee, terms of trading, country of entry and weights and dimensions.
General office export duties/activities include:
- Preparation of Delivery notes/invoices, packing lists and certification of origin etc.
- Cross reference shipment work sheets to final documentation.
- Making advance bookings with the appropriate carrier.
- Working across and with other departments (e.g. Sales, Accounts, Credit Control).
- Providing shipping cost quotations for potential future orders.
- Achieving 5S requirements and actively promote Health and Safety.
- Completing Air freight shipments:- preparation of full document packs including original invoices, airline security certificates and loading sheets.
- Completing Sea freight shipments:- Full documentation and liaise with Agent.
- Completing Courier shipments:- Full documentation including courier documents
Who will the candidate interact with on a daily basis:
- The Export Lead (responsible for overseeing the day-to-day operations of the export office)
- The Despatch and Exports manager
- Despatch operatives
- Internal departments such as sales and finance, as well as our other Fort Vale subsidiaries based in Netherlands, USA, China, Singapore, and Australia.
- External shipping companies that handle our goods, as well as our customers.
Skills & Personal Qualities:
- Confident
- Good personable and communication skills
Working Schedule:
Monday - Thursday: 07:30-16:15
Friday: 07:30-12:30
Required Qualifications:
GCSE Mathematics grade 5
GCSE English grade 5
Other Information
Apprenticeship or Advanced Apprenticeship
Advanced Apprenticeship
Proposed Duration
20
Training to be Provided by Blackburn College
Level 3 Business Administrator
Contact
Apprenticeship Team
01254 292500
