Under supervision maintain, update and extract information from systems and database and provide general administrative/clerical/financial support for the school.
This could include producing financial and management information and/or the provision of general advice and guidance to parents and staff or call for the use of higher-level text processing/spreadsheet / IT skills or audio typing that involves the use of a range of software packages.
Job Role:
Main Activities:
In addition to the following duties, the postholder may be required to undertake any of the duties normally associated with Admin based post.
- Provide general clerical and administrative support, including word processing, minute taking, filing routine correspondence, distributing mail, photocopying etc.
- Under the direction of the School Business Manager, routine financial administration, including petty cash, postage, banking, Parentpay, Synergy etc.
- Maintaining and updating manual and computerised records including, for example, records of free school meals, school trips, registers, examinations, SEN etc including related financial administration.
- Assist with administering work experience / Career arrangements.
- Undertake reception duties including answering telephone and responding to routine queries, including, where appropriate, dealing with visitors on behalf of Headteacher
- Maintaining stock and ordering supplies, including the processing of orders, check of incoming deliveries, obtaining prices from occasional suppliers, arranging for payment of invoices and the distribution and storage of stock.
- To act as pastoral admin and clerical support
- To support with the distribution, collection and oversight of students uniform and borrowing of items.
- To work within school policies and procedures.
- To contribute to the provision of an effective environment for learning.
- To support the promotion of positive relationships with parents and outside agencies.
- To attend skill training and participate in personal/performance development as required.
- To take care for their own and other people's health and safety.
- To be aware of the confidential nature of issues.
Working Hours
Term time only - 38 weeks 37 hours a week over 5 days (44 Weeks payable) Monday-Thursday 8:00 - 16:00 and Friday 8:00 - 15:30
Skills Required
- Basic admin and ICT skills desirable.
- Establish successful relationships at all levels and have good communication skills both verbal and written.
- Ability to work as part of a team.
- To be able to manage change in a supportive environment
Personal Qualities
- Ability to relate well to students, staff, parents etc.
- Pleasant and lively personality
- Smart appearance
- Excellent communication skills
- Articulate & Flexible within school
- Commitment, enthusiasm and integrity
- Sense of humour
- To take part in school life, attendance at Open Evenings etc
Qualifications Required
- GCSE Grade 4 in English and Mathematics
- Must be over 18 years of age and not older that 24
- DBS required
Benefits of working with the company
- CPD opportunities
- On-site gym
Future Prospects
Training opportunities
Apprenticeship or Advanced Apprenticeship
Intermediate Apprenticeship
Proposed Duration
Level 2 – 15 months
Training to be Provided
Level 2 Administration Assistant
Contact
Apprenticeship Team
01254 292500
